Automation & data
Accounts payable extraction, approval and automation for Xero
Every supplier invoice typed into Xero by hand is time your team won't get back, and a chance for a typo or a bill paid twice. Clouded House automates accounts payable for Australian and New Zealand businesses, so invoices arrive, get read, are approved and land in Xero ready to pay.
What we do
- Invoices in, without the inbox. Suppliers email invoices to a dedicated address, or your team uploads them. Paper invoices can be scanned in too.
- Data extraction. AI reads the supplier, invoice number, dates, line items, GST and totals from PDFs and scans, including messy ones.
- Approval. Each invoice is checked and approved by the right person before anything is sent, with a clear record of who approved what.
- Straight into Xero. Each invoice becomes a draft bill in Xero with the PDF attached. Nothing is paid without a person approving it.
- Job costs in WorkflowMax. For businesses that cost work to jobs, line items go to the right job in WorkflowMax, with the invoice attached.
- Duplicate checks. Each invoice is checked against the bills already in Xero, so the same invoice can't be entered twice.
Who it's for
Accounting and bookkeeping teams, builders and trades, and any business processing more supplier invoices than it wants to type. It suits businesses moving off tools like Xtracta or manual entry.
How it works
- Understand the problem. We look at how many invoices you process, where they come from, and how they're coded.
- Design the solution. Your supplier rules, accounts, approvers and job coding are set up once.
- Implement. We connect Xero and WorkflowMax, run your invoices through side by side with your current process, then switch over.
Why Clouded House
We built our own invoice automation, Invoice Flow, for exactly this job, and use it with real Xero and WorkflowMax businesses. You're dealing with the people who built it, not a call centre.
Common questions
Do bills get paid automatically?
No. Bills always go to Xero as drafts, and a person approves them.
What if an invoice is read wrongly?
Anything unclear is flagged for a person to check before it goes to Xero, with the reason explained.
Does it work with WorkflowMax by BlueRock?
Yes, job costs go straight to the right job with the PDF attached.
See your own invoices processed.
One adviser, based in Mosman, working with businesses across Australia and New Zealand.
Book a chat